You might be wondering why you’d pay a monthly fee to a company secretary to register Sdn Bhd Malaysia if you’ve never done so before. A corporate officer with administrative and consultative responsibilities, particularly in the fields of corporate governance and boardroom operations, is known as the company secretary. Although all corporations are required by law to have a company secretary, the company secretary does not appear to contribute much to the company’s management, according to the Companies Act 2016. The following are the four most significant responsibilities of a company secretary service that helps you with legal compliance.
Assist With Company Formation and Governance
Working with an experienced company secretary will save you time and effort by guiding you through the procedure of locating a suitable business name and acquiring the necessary information, culminating in a quick and easy company formation. The registered company online method is possible if you employ a digital company secretarial service. They will use the SSM online registration platform, so you would not need to meet with a company secretary or visit an SSM counter.
A company secretary Malaysia can help you with multiple difficulties, including business restructuring, mergers and acquisitions, effective corporate governance, and the procedures for striking off or closing a corporation.
Make Precise That the Organization Follows All Applicable Rules and Regulations
A company secretary can help you and bring you in touch with the right people to provide the services you seek. If you have any questions about business laws or rules, you can contact your company secretary. Significant changes to the Companies Act 2016 make compliance with Sdn Bhd governance easier. It is, however, not the only law that an Sdn Bhd must follow. In any case, you must choose a company secretary within 30 days of company incorporation Malaysia. Employer taxes, company licenses, EPF, SOCSO, EIS payments, employment regulations, and other legal duties have to be encountered consistently.
Meeting Minutes and Resolutions Should Be Keep
The corporate secretary will keep meeting minutes and ensure that any decisions made at the meeting are carried out. A company secretary must attend Board Meetings (meetings of directors) and General Meetings (meetings of shareholders) as needed, prepare the objective, and ensure that the meetings are convened, formed, and conducted following meeting legislation. The corporation’s decision must be appropriately documented by a written resolution issued by the board of directors. Meeting conclusions are regularly drafted and double-checked to ensure that they are exact replicas of the actual meeting. The company secretary draughts and distributes circular resolutions to the directors for signature if the board believes that a written resolution is adequate.
Make Sure Your Company’s Information is Up To Date
The company secretary, also known as company formation services, is responsible for maintaining all needed company documents at the registered office up to current and advising the SSM of any changes. Other documents kept at the registered office by the company secretary include the constitution, minute books, financial statements, meeting minutes, and resolutions. A company secretary can also certify documents as true copies of the originals (CTCs), which are required to create a business bank account, submit a loan application, and fulfill other legal obligations. Information such as directors, shareholders, paid-up capital, shares, and the constitution may change as the company grows.